Process

Turn Your Ideas Into Reality
Our Streamlined 3-Step Process

From concept design to quality assurance, our process ensures smooth execution every step of the way. Explore our 3-step process below and discover how we bring your vision to life.

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At UCT Asia, our procurement process is divided into three critical phases. Each phase is designed to ensure smooth execution and high-quality results.

Want to see how this process can bring your vision to life? Contact us today to discuss how we can manage every detail of your project from start to finish with precision and efficiency!

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Design, Engineering, Prototyping, Legal and Key accounting

We start by collaborating closely with you to transform your ideas into a viable product. Our design and engineering team works to develop detailed prototypes, ensuring every aspect is legally and technically sound before moving forward.

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Sourcing, Procurement, and Mass Production

Once the design is finalized, we source the best materials and manufacturers. We manage vendor relationships, ensuring competitive pricing and high-quality production standards while keeping you informed throughout.

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Quality Assurance, Fulfillment, and Logistics

In the final stage, we ensure that all products meet rigorous quality standards. Our logistics team handles the packaging and global distribution, ensuring timely deliveries that meet your expectations. Each step is vital, and together they provide an end-to-end solution for your project’s success.

FIRST PHASE

DESIGN

At UCT Asia, we have a fully integrated design and engineering studio. This is where the magic begins. We design and create incredible visuals for our clients on a daily basis. We do this so that they can propose various items and develop collections to advertisers to drive their business forward.
This studio allows us to provide turnkey product prototype solutions with some of the fastest and cost-effective options on the market.
The design process is a critical stage in the procurement process. This is where we get to explore your brand and business and the goals you would like to achieve.

Our designers will have to ask the following questions:

  1. Which products are we trying to promote?
  2. What is the promotional merchandise intended for?
    (e.g., an ice tray for a vodka brand—in which case, how can we design the promotional product to function as intended, whilst capturing the essence of the brand?)
  3. What values does the brand and business have? Are there any materials that would be improper or out of favour?
    It is a long and important process, but once we have the designs locked down, we can then move onto the engineering stage.

ENGINEERING

The next step in phase one is the engineering. This is done in the design and engineering studio at UCT Asia. It is here that our designers and engineers get together, to start bringing the initial concepts to life using physical materials. We have a strong team of designers and engineers that create incredible promotional products for our valued clients on a daily basis.
Our experts pay close attention to the materials used in this process. How readily available are they? How expensive will they be long-term? Are they durable enough to serve their purpose? The list goes on!

PROTOTYPING

Of course, there are few things more important than prototyping. It is one thing to design and engineer a product, but that doesn’t necessarily mean that the very first iterations are going to be perfect and ready for consumption.
At UCT Asia, we have prototyping facilities in Bangkok. Our Product Prototyping Facility boasts a large capacity CNC machine (computer numerical control), spray painting machines, pad printing, and silk-screen printing machines. These awesome and innovative tools give us the capability to manufacture and produce some truly impressive promotional products.
Our prototyping team will then work around the clock, ironing out all of the kinks and issues, until they finally have a quality promotional product that is ready to be rolled out to the public.

LEGAL (PATENTS / NDAS)

And of course, absolutely everything goes through our legal department. At UCT Asia, we go to great lengths to ensure that all we do is above board. This is both to protect our brand, business, and employees, but also our valued clients as well.
At UCT Asia, we also take great pride in the authenticity of the promotional product that we produce. This means that are productions are under Non-Disclosure agreements for your protection.
We will also make sure that none of your promotional products end up being sold elsewhere, by unknown sources. With a broad and extensive knowledge of the Product Patent sector, we can assist you with protecting your interests.
All in all, for an easy process and all of the red-tape handed by reputable and courteous professionals, you needn’t look any further than right here!

KEY ACCOUNTING AND PRODUCTION

At UCT Asia, we don’t simply design and create awesome promotional products for our valued clients. In fact, our dedicated key accounts team will take the time to understand your business on a deeper level. They are trained to support you closely, and work with you in order to develop the very best sales and marketing materials.
We strive to advise our clients on only the most cost-effective and time-efficient production techniques so as to achieve the greatest results. So, if you are feeling a little overwhelmed by it all, though you do have an interest in promotional products for your business, then our Key Accounting and Production team will be able to make the process feel significantly less daunting for you.

SECOND PHASE

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SOURCING PLATFORM

Using our reliable, efficient, and highly-competitive sourcing platform, and with products in a wide variety of sectors, we can offer our clients low purchase prices and quality assurances.

Due to our large trade volumes, extensive knowledge, and a wealth of experience in this industry, our sourcing platform and network is highly extensive. In fact, at UCT Asia, we have a growing network across Asia including: Shenzhen, Ningbo, Manilla, Bangkok, Ho Chi Minh, and Phnom Penh (to name a few). Having such a wide and extensive network allows us to locate and secure the finest products throughout the region.
When it comes to designing your promotional products, an important feature is deciding on the materials and products to use—and indeed where we can source them from. Our talented team of sourcing experts have such a wide variety at their fingertips that there is little we cannot achieve on behalf of our clients.
In the early discovery stages, we will get to know your brand, business, and overall “mission”. If reducing your carbon footprint is at the forefront of your priorities, then you’ll be pleased to learn that we take a special interest in working with green and sustainable businesses when it comes to the sourcing aspect of our procurement process.
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PROCUREMENT

Using our sourcing platform, we can find all sorts of incredible products. However, the next crucial stage is the actual product (or raw material) procurement process itself. This requires negotiating with various vendors, suppliers, and manufacturers, so that we can secure the necessary items, at the best possible prices.

In procurement, we also look at things like, sustainability, ethics, and whether or not that vendor, supplier, or manufacturer is actually someone that you would want to associate your brand with (as briefly touched on above).
Fortunately, having been thriving in this industry for many years, UCT Asia have developed strong and lasting relationships with a multitude of companies across all industries. This means that we have a lot of ground covered and can always find, facilitate, and procure the very beast trade-agreements for our clients.
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MERCHANDISING

Our merchandisers are specialised in every single material that we use. These experts ensure that every single type of raw material that we use in our products, can be adapted to suit your needs. In addition to that, our merchandising experts always check the quality of said raw materials before they are used in the design and engineering process for the production of our merchandise.

We will also look at your competitors and the type of merchandise that they are currently using in their marketing and advertising campaigns. Using this information, we can strategise our approach to your promotional merchandise, in order to find the best angles to bolster your brand-image with new, exciting, and innovative designs that have not yet been seen on the market!
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MASS PRODUCTION

In addition to quality control and the sourcing of raw materials, our merchandisers handle the mass production aspect of our client’s promotional merchandising campaigns. This is something that we approach with great care and consideration.

It is never a one-size-fits-all situation where we approach mass productions routinely. Instead, every single production (whether big or small) is carefully analysed to the point of scrutiny, in order to ensure that everything is as it should be.
From raw material orders, right through to production planning, the merchandisers and UCT will take excellent care of you!

THIRD PHASE

QUALITY ASSURANCE (QA)

This process involves quality inspections and product testing. Our well-known 4SPP production follow-up procedures are among some of the most unique and accurate in the industry.

  • Each and every raw material used is inspected by our merchandisers before use.
  • Our quality controllers inspect running productions to ensure all deliveries are qualitative and timely.
  • Our clients receive highly detailed reports, demonstrating precisely how their products are being produced, which materials are being used, and with full-assurances on the overall quality of the production.

At UCT Asia, this is a crucial stage that we take incredibly seriously. We do not send out any promotional merchandise until we are 100% certain that everything is accounted for. All of our products are designed with longevity and integrity in mind. They are built to an exceptional standard, and we are always consistent with our deliveries.
Again, quality assurance isn’t just about the physical integrity of the finished product itself; but the consistency, reliability, and deliverability of it too.
Our team of experts go to great lengths to ensure that all operations are running as intended, for your continued convenience.

FULFILMENT AND LOGISTICS

The fulfilment aspect of the procurement process is also an important one. This is something that we are happy to assist our valued clients with. We can pick and pack products in our Asian based warehouses, including stocking as well.
Order fulfilment is a component of the much broader supply chain process, tying in closely with logistics. It is the process of receiving, processing, and then finally delivering orders to your end customers.
In addition to that, we can also help our partners develop web shops and pages to help them get the show up and running. So, if you are a new start-up and you would like professional assistance from a reputable procurement process company, then we will gladly assist you with this.
We can also assist you with the general logistics of your promotional merchandise. For example: warehousing, pick and packing, dispatching, stock alerts, tracking and tracing, documenting, and so much more). All of the logistical requirements can either be outsourced to a third-party, or you can leave the responsibility with us as part of your promotional merchandise campaign with UCT Asia.
Finally, our expert logistics team can support you in delivering DDP to most of the countries, worldwide!

We Automate Our Procurement Management Process
(And Here’s Why You Should Too)!

By this stage, you may be feeling a little overwhelmed by the sheer amount of work that is involved with the procurement process. Fortunately, there is much that can be done to simplify the process. First of all, you can simply outsource all of your requirements to a reputable third-party. However, for those who are trying to keep more of their procurement management processes in-house, here are a few benefits that come from automation:

  • You can reduce the chaos of paperwork

  • Shorten the overall procurement lifecycle

  • Reduce human dependency, required intervention, and errors

  • Lighten the workload

  • Keep an accurate and consistent process in place

  • Provides total transparency into the process flow

  • Sticking to a pre-defined procurement cycle

These are the benefits that we can offer you, choose UCT Asia as your procurement partner. From start to finish, we can take care of every single aspect of your procurement requirements, so that you can simply focus on doing what you do best: engaging with and serving your customers!

CONTACT US TODAY

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Schedule a free consultation, and we’ll dive into your product line, brand identity, and retail objectives. With this information, we’ll create unique POS displays that not only highlight your products but also enhance the shopping experience, ultimately boosting your in-store sales.

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